We are Law Business Research Limited. We’re a UK company, registered number 03281866, and our registered office is Meridian House, 34-35, Farringdon St, Holborn, London EC4A 4HL, United Kingdom.
We operate the Global Counsel Awards (GCA) website and subscription service. This statement explains what we do with your personal information when you register to use that website, subscribe to use our service, and how to exercise your rights over it.
If you have any questions about our use of your personal information, or if you want to exercise your rights, you can contact our data privacy team. The best way to do this is by email to [email protected], but if you prefer you can also write to us at: Data Protection Team, Law Business Research, Meridian House, 34-35, Farringdon St, Holborn, London EC4A 4HL, United Kingdom.
Who is in charge of your information
In respect of the personal information you give us when you use the GCA website, we are the “data controller” responsible for that information.
The information we collect about you, how we will collect it, why we collect it and what we will do with it
We will collect the information that you give us on the webform when you provide a submission to GCA, or in any correspondence with us, including your name and firm, and we will use that information as part of our research process, and to communicate with you about your use of GCA, for example to let you know about any updates or changes to GCA. We may also use this information to send you marketing communications about products or services provided by us or our group companies, and/or other third party legal products and events.
If you have been nominated or requested as a referee, we will use the information given to us by the nominator or nominee to contact you regarding the research process. If you are selected as a GCA winner and choose to attend the awards ceremony, your photograph may be taken during the ceremony and placed on our website.
We also gather certain statistical information about how you access and use our website, such as your browser version, the publications you download, and the pages you access during a session, in order to help us build a general picture about how people use our website, and to identify technical or usability problems with it. We do this in order to help us make our website better. We do not retain this statistical information in a way which identifies you personally, except when you register or subscribe on the website.
Who we will share your personal information with
If you have submitted information to our website, taken part in our research, purchased a product or service, or attended on of our events, we may share your personal information with our group companies so that they can contact you in relation to the products and services that they offer. We may, for that reason, transfer your data outside the European Economic Area to our group companies located outside of it. Those group companies are subject to our group-wide data protection processes which have been devised to comply with European standards.
If you are attending one of the award ceremonies, we will share your name and firm name with our event sponsors.
Other than that, we will not share your data with any third parties and we will not transfer your data outside the European Economic Area.
The legal basis on which we deal with your personal information
Under the new data protection law starting in May 2018 we have a number of lawful reasons that we can use (or ‘process’) your personal information. One of the lawful reasons is called ‘legitimate interests’.
Broadly speaking Legitimate Interests means that we can process your personal information if:
- We have a genuine and legitimate reason and we are not harming any of your rights and interests
So, what does this mean? When you provide your personal details to us we use your information for our legitimate business interests to send you marketing communications or to gather information about how you use our website. Before doing this, though, we will also carefully consider and balance any potential impact on you and your rights.
When you provide your personal details to us as part of our research process, we use your information to conduct research carried out in the public interest.
Some other typical examples of when we might use the approach are for preventing fraud, maintaining the security of our system, data analytics, enhancing, modifying or improving our services, identifying usage trends and determining the effectiveness of our campaigns.
Cookies
If GCA’s website is to work properly, you will need to ensure that your web browser is set to accept cookies. A cookie is a small file (or record in a file) which the website can send to your browser which may then store it on your computer’s hard drive. Cookies allow Law Business Research to analyse web traffic and to determine more popular areas of its website. Cookies also allow Law Business Research to make its website more user friendly by allowing Law Business Research to save all registration and subscription details or passwords so that you do not have to re-enter every time you visit the GCA website. The cookie will stay on your computer and will only be used should you enter the GCA website. Notwithstanding the above, you do not have to accept cookies and you should read the information that came with your web browser software to see how you can set up your web browser to notify you when you receive a cookie and to give you the opportunity to decide to accept or reject it. Our cookies will not transmit any information to us about you other than concerning your use of the GCA website. For detailed information on the cookies we use and the purposes for which we use them, see our cookie policy.
Keeping your information up to date, and how long we will keep your information for
It is your responsibility to ensure that the information you provide on your submission to GCA is complete, accurate and up to date and it is your responsibility to notify us if that information changes.
We will keep the information that you provide us when you visit the GCA website for a period of 3 years, after which it will be deleted.
We will keep the information that you provide us when you take part in the GCA research process or attend an award ceremony for 10 years, after which it will be deleted.
Your rights and how to exercise them
The law gives you certain rights in respect of the information that we hold about you. Below is a short overview of the most commonly-used rights. It is not a complete, exhaustive statement of your rights in respect of your personal data. The website of the Information Commissioner’s Office (http://www.ico.org.uk) has a wealth of useful information in respect of your rights over your personal data.
If you wish to exercise your rights, the best way to do so is by email to the office of our data protection officer at [email protected], but if you prefer you can also write to us at the address above.
Your right to unsubscribe
When you receive marketing communications from us you have the right to unsubscribe at any time. You can do that by following the unsubscribe link in the email, or by contacting us at: [email protected]. If you unsubscribe, we will stop sending you marketing communications.
Your right to a copy of the information we hold about you
With some exceptions designed to protect the rights of others, you have the right to a copy of the personal data that we hold about you, as well as information about what we do with it, who we share it with and how long we will hold it for. We may make a reasonable charge for additional copies of that data beyond the first copy, based on our administrative costs.
Your right to have inaccurate information about you corrected
You have the right to have the information we hold about you corrected if it is factually inaccurate. In most cases the easiest way to do that is to contact us and let us know what information needs to be changed.
Your right to have your information deleted in some circumstances
In some circumstances, you have the right to require us to delete the information that we hold about you. If we no longer need to process your personal data, then we will delete the relevant data from our systems.
Your right to complain to the ICO
You also have the right to lodge a complaint about our handling of your personal information with the Information Commissioner’s Office. You can contact them on 0303 123 1113.
